Exemptions

Exemptions

This article was developed based on Brightspace Community documentation Using exemptions.

 

Introduction to exemptions

Students can be exempt from an activity within the grade book or the Content tool. By using exemptions, an instructor can provide an implicit reason why a student does not have a score for a grade item or an activity. When you simply give a student a blank grade or a zero (0), Brightspace interprets it as one of the following:

  • The student has not submitted the assessment;
  • The assessment has not been graded;
  • The student has failed the assessment.

Using the exemption function enables you to exclude a grade item from the final calculation for one or more students, or to select which students will see certain content items in your course. You can set exemptions for the following:

  • Content items
  • Numeric grades
  • Selection box grades
  • Pass/fail grade items
  • Calculated
  • Formula
  • Text grade item types
Note that you cannot exempt a student from a final calculated grade or final adjusted grade.

For an overview of how exemptions interact with Content, Class Progress and Assignments, please check this Brightspace video.

When an instructor exempts a student from an activity from within the grade book or the Content tool, the following pages are affected:

  • Table of Contents page – the exempted topic title appears with an exempted flag, the due date is not shown, the completion method indicator is removed, and the count of required topics and module completion percentage excludes exempted topics.
  • Topic details page – When a student clicks on a topic they are exempt from, a message displays stating that the student is exempt from the topic and that the activity can be viewed but does not need to be completed. The updated count of required topics in the Table of Contents now excludes the exempted grade items. The completion method, being essentially not required, is removed from the Details page.
  • Course Schedule – Exempted activities are not due, therefore not overdue, and do not appear on the Overdue items list. The Full Schedule and Upcoming sections of Course Schedule do not show exempted items.
  • Calendar – the Calendar web pages and Calendar widgets do not show exempted items.
  • Updates Widget – Exempted quizzes are not required to be submitted, and are excluded from the count of unattempted quizzes that appear in the Updates widget.
  • In the Grade book, instructor view pages: Enter Grades, Grade User, Grade Category, Grade Items, Import Review
  • Student view pages: My Grades
  • User Progress pages: Summary and Grades tabs; however, exempted grade items do not appear in the bar graph of received grades. The Summary and Content tabs display exempted activities.

The process that exports and imports grade data includes exemptions. Post-processing during the import of grade data can differentiate between a student with a grade, without a grade, and with an exemption. If you change the value that identifies an exemption to the import process after instructors have set export file values to depend on a particular value, such as the word Exempt, there may be unexpected results in the imported grade exemptions.

You can find step-by-step guides on how to set exemptions for your students, to see more information click on the + next to the option you want to view. You can also follow this Brightspace video.

After accessing Grades, click Enter Grades at the grades menu located below the course navigation menu.

 

1.    After accessing Grades, click Enter Grades at the grades menu located below the course navigation menu. 

2.    Click the dropdown arrow next to the assignment’s title you want to apply the exemption to and select Grade All.

Selecting the check box beside the learner's name

 

3.    From the Grade Item page, select the checkbox beside the student’s name.

Above or below the table, click Exempt

4.    Above or below the table, click Exempt.

Clicking Save and Close.

5.    Click Save and Close.

1. On the Enter Grades page, click on the student’s name.

On the Enter Grades page, click on the learner's name.

2. From the context menu of the student’s name, select Bulk edit exemptions.

 

From the context menu of the learner's name, select Bulk edit exemptions

Note: You can also launch the Bulk edit exemptions page from the Grade item and the Grade Category pages.

3. On the Edit Grade Exemptions page for the student, select the check boxes of the grade items that you want to exempt the student from.

On the Edit Grade Exemptions page for the learner, select the check boxes of the grade items that you want to exempt the learner from.

4. Click Save and Close.

1. In Content, on the context menu of the activity you want to exempt a student from, select Edit Properties In-Place.

2. Click Add dates and restrictions….

Clicking Add dates and restrictions

3. Under Exemptions, click Manage Exemptions.

Clicking Manage Exemptions

4. Select the learners you want to exempt from the activity and click Exempt.

First select users and the click exempt

5. Click X to exit the Manage Exemptions page.

Clicking X to exit the exemptions

6. Click Update to save the restrictions.

Clicking Update to update exemptions

Be aware that exemptions can only be set on the following topic types:

  • File topics
  • LTI links
  • Checklists
  • Assignments
  • Discussions
  • Quizzes
  • Surveys
  • Self-Assessments

For details on how grade exemptions affect grade calculations, class statistics and release conditions, please expand the following sections:

Grade exemptions affect any calculation that depends on the values of the constituent grade items.

Category scores that include exemptions

For category scores, grade exemptions affect the scores as follows:

  • Exempted grade items are excluded from the calculation of category scores. The grade item is treated as though it does not exist within the category.
  • In a category with drop rules, exempted items are removed before the specified number of grade items are dropped. Then, the category is calculated with the remaining items.
  • If all the items in a category are exempted, there are not grade item scores to use in calculating a category score. In this case, the category does not have a score.
  • In a weighted grade book, the exemption of a category item results in the remaining item weights not reaching 100%. Brightspace Learning Environment automatically scales the weights of the remaining items proportionally to each other.

Calculated grade items that include exemptions

For calculated grade item scores, grade exemptions affect the scores as follows:

  • Exempted items are excluded from the calculated score.
  • If all items in a calculated grade item are exempted, the item does not have a calculated score.

Final Grades that include exemptions

For final grade items, grade exemptions affect the scores as follows:

  • Exempted items are excluded from the calculation. These grade items are treated as empty grades, not as 0 if Treat Ungraded Items as 0 is turned on.
  • If all items are exempted, there are no grades to use to calculate a final grade. The final grade will not have a score.

Formula grade items that include exemptions

For formula grade items, grade exemptions affect the scores as follows:

  • Formulas treat exemptions as empty (null) grades; however, the Treat ungraded as 0 setting is ignored. If a student is exempted from a grade, then the exemption and its cascading results are treated as null.
  • If a formula grade item used in another formula and the former is empty (null), then it is treated as though it were exempted during the formula calculation.

The following table describes the updated evaluation rules for formulas:

Evaluation Rule Result
For Single grades
If a grade item is exempt Null
If a grade item has no value, and Drop Ungraded Items is turned on Null
If grade item has no value, and Treat Ungraded Items as 0 is turned on 0
If a grade item has a value [value]
Addition/Subtraction (+/-)
If both sides are exempt Null
If one side is exempt and the other side has no value, and Drop Ungraded Items is turned on Null
If one side is exempt and the other side has no value, and Treat Ungraded Items as Zero is turned on 0
If both sides are empty, and Drop Ungraded Items is turned on Null
If both sides are empty, and Treat Ungraded Items as Zero is turned on 0
If one side has a value (+/-) [Value]
Multiplication/Division (*//)
If either side is exempt Null
If either side is empty, and Drop Ungraded Items is turned on Null
If either side is empty, and Treat Ungraded Items as Zero is turned on 0
If both sides have a value [Result]
Equality (=)
If both sides are exempt True
If both sides are empty and Drop Ungraded items is turned on True
If both sides are empty and Treat Ungraded Items as Zero is turned on True
If both sides have different values False
If one side is exempt and the other side is empty and Treat Ungraded Items as Zero is turned on False
If one side is exempt and the other side has a value False
Inequality (<>)
If both sides are exempt False
If both sides are empty and Drop Ungraded items is turned on False
If both sides are empty and Treat Ungraded Items as Zero is turned on False
If both sides have different values True
If one side is exempt and the other side is empty and Treat Ungraded Items as Zero is turned on True
If one side is exempt and the other side has a value True
Greater/Less than (>/<)
Both sides have values Appropriate True/False
If one side is exempt False
If one side is empty and Drop Ungraded Items is turned on False
If one side has a value and the other side is empty and Treat Ungraded Items as Zero is turned on Appropriate True/False
Greater/Less Than or Equal (>=/<=)
Both sides have values Appropriate True/False
If both sides are exempt True
If both sides are empty and Drop Ungraded Items is turned on True
If one side has a value and the other side is exempt False
If one side has a value and the other is empty and Drop Ungraded Items is turned on False
If one side has a value and the other side is empty and Treat Ungraded Items as Zero is turned on. Appropriate True/False

Viewing grade item statistics that include exemptions

Grade item exemptions appear in class statistics and are removed from statistic calculations.

  • On the Class Statistics tab, the number of submitted grades is reduced (the exempted student is not included); calculations, such as minimum and maximum, do not include the exempted student; and the grade distribution excludes the students with the exempted grade item.
  • On the User Statistics tab, Exempt displays in the grade column for students with grade exemptions.

Viewing grade category statistics that include exemptions

On the Class Statistics tab, learners who are exempted from all items in a category are handled as follows:

  • The number of grades submitted is reduced from the maximum number of learner who can submit.
  • Calculations such as minimum and maximum do not include the exempted learner.
  • Grade distribution does not include exempted learners.

When exempted from all items in a category, the learner appears as Exempt on the User Statistics page. Otherwise, the category reflects the appropriate calculations which account for the exemptions.

Instructors can set release conditions to release new content to students after a grade item is complete. Since grade exemptions do not count as a completed grade item nor do they count as an incomplete grade item, there are two release conditions that are affected by exemptions:

  • Grade Value on grade item
  • No grade received

These release items respect the exemption and do not trigger on the presence of a grade exemption. For example, if a Grade Value on grade item condition is set on a content item, a user who is exempt from the grade item listed in the release condition will not have access to the content.

When accessing Statistics for Quizzes, it is possible to either include or exclude exempted users in quiz statistics.

If a student is exempt for a certain activity, Class Progress will display the exemption, labeled as ”(exempted)” next to the name of the activity. 
Please notice that the Summary pages for Assignments, Surveys, Quizzes, and Checklists hide exempted activities for a particular Student, as well the set of statistics that appears at the top of each activity.

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