Using the Calendar in Brightspace

Bulk Manage Dates in the Brightspace Calendar

The Calendar tool in Brightspace allows instructors to schedule events for and with students. There are a number of possibilities which are explained below.

  1. On the course Home Page, find the Calendar tool.
  2. Select the drop down arrow and select Go to Calendar.
  3. Per default, the calendars of all enrolled courses are displayed.
  4. Select the course for which an event needs to be created.
  5. Click Create Event.
  6. To associate course content with the event, click Add Content button. It is possible to add entire modules, submodules or specific content files.
  7. To select the item, select the Radio button on the left. To move to a lower level (in a module), use the Arrow symbol. 
  8. Once the item has been selected, click Add. Do one of the following:
    a) If content has been associated with the event and a custom name for the event is required, select the Use custom name check box. Enter a name for the event.
    b) If no course content is associated with the event, enter a name for the event.
  9. Enter a description of the event in the Description field (recommended).
  10. Choose the attendees for the event. It is possible to select the complete cohort or groups that have been defined earlier (see Groups tool).
  11. To add date and time details to the course event, in the When area, click on the provided fields.
  12. To add recurrences to the event, click Add Recurrence. Enter the recurrence details. For events that take place twice a week or twice a month, select one of the days here and repeat the steps above for the other day (generating a second recurring event).
  13. To hide the event from the student’s view of the calendar, select Add Restrictions and make your selection.
  14. To add a location for the event, complete the location details in the Location field.
  15. Click Create when done.

Subscribing to a calendar allows Instructors and Students to access Calendar events outside Brightspace using iCal feeds. With iCal feeds, course events can be viewed in external calendars such as Microsoft Outlook and Google Calendar. Refer to your device such as iPhones, BlackBerry smartphones, and Android phones.

Refer to your device or application instructions for adding an iCal feed, as each application can have a different method for managing iCal feeds.
Setting up a subscription is done in 2 steps:

Step 1: Enabling Calendar Subscriptions

  1. On the course Home Page, find the Calendar tool.
  2. Select the drop down arrow and select Go to Calendar.
  3. In the Calendar views area, click she settings icon.
  4. Select the Enable Calendar Feeds check box.

Step 2: Subscribing to a Calendar

  1. The first step is to find the instructions to add a calendar subscription from your tool or device.
  2. Once the instructions have been found, go to the Brightspace Calendar.
  3. In the Calendar views area, click Subscribed icon.
  4. Copy the displayed URL and go back to your tool or device. Paste the URL as the instructions for your tool or device indicate.
  5. The subscription has been created and events will be displayed in the calendar of your choice.

If many events need to be scheduled, importing events can be a wonderful time-saving tool. Events to be imported are created using the iCal format. This can require some specific knowledge. A great tool to surpass that is https://ical.marudot.com/ on which you can easily create a file with events that can be downloaded and subsequently uploaded to Brightspace.

  1. Go to https://ical.marudot.com/
  2. Please use the on-screen instructions.
  3. When done, download the iCal file from the site.
  4. In Brightspace, go to the Calendar of the applicable course and select the Import button
  5. Please check to see you are currently viewing the correct calendar.
  6. Select the attendees for the events you are about to upload.
  7. Select the Upload a file button.
  8. Browse for your file and select Open in the dialogue screen.
  9. The events are now added to the course calendar.

Deleting events from the calender can be done in the following manner:

  1. Go to the Calendar from the homepage or using Course Admin.
  2. Make sure to view the events in the ‘list’ tab.
  3. Select the events which should be deleted.
  4. Navigate to more actions.
  5. Select delete.

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